Smart System for Project Management

Smart Projects ­­­­is a family of products which provide support of the full cycle of project management:

  • Smart Contracts is a system aimed at contract management which allows for obtaining accurate information about financial and economic situation of a company in real time. Besides, it makes it possible to control the process of fulfillment of contractual obligations and to forecast risks of project portfolio execution.
  • Smart Teams is a system aimed at efficient management of project teams of a company which allows for planning work of departments, forming teams depending on the specific character of tasks and competency of executives as well as accumulating experience based on results of the already executed tasks for further use in new projects.
  • Smart Tasks is a system for task management which enables top management and project managers to get a transparent and controllable plan of project implementation as well as to forecast and mitigate risks in advance.

Smart Contracts — Contract Management

Relevant Business Objectives

  • Provide accurate information about financial and economic situation of a company in real time:
    • Planned financial receipts
    • Received advances
    • Actual receipts on accounts
    • Project and indirect expenses
    • Completed stages of a contract
    • Products shipped
    • Estimation of project profit
    • Debtors / debts
  • Analyze the process of fulfillment of contractual obligations
  • Assess efficiency of project teams and their managers considering use of company’s resources
  • Forecast risks of contract and project portfolio execution
  • Have an access to contractual documentation and financial documents
  • Track problem situations in projects and control their solutions.

Main Users

The system will be an effective assistant for top management, managers of project offices and thematic departments as well as for project managers and teams.

Functionality

  • Decision-making support of financial end economic problems of a company
  • Calculation of financial and economic indices of projects depending on events
  • Calculation of KPIs of a company, managers, projects, departments and project teams
  • Detection of project problems regarding financial and economic indices
  • Monitoring and control of company’s contract portfolio
  • Monitoring and control of project plan schedules
  • Monitoring and control of project execution of cooperating companies
  • Monitoring and control of preparation and coordination of contracts, projects, and agreements.
  • Input and display of documents – acts, agreements, invoices, contractual payments.

СППР - панель мониторинга

СППР

Results of System Implementation

The system is being tested in Rocket & Space Corporation “Energia” and is used for decision-making support of project management. Even now key meetings of top management, chief project office and specialized project offices are held with the help of the system. It has already allowed for advance detection of problems with a dozen of contracts, preventing imposing fines upon the corporation, calculating project profits and achieving other results.

System Architecture

The system has a distributed multi-tier architecture which provides system performance, scaling, and fault tolerance.

 

Управление договорами - архитектура

Workstations are available via a thin client which does not require installation on computer and can be launched via web-browser, including mobile devices.

Application server can work on OS Windows and Linux; for data storage free data base PostgresSQL is used.

The system can be integrated with corporate enterprise resource planning systems (ERP) and systems of product lifecycle management (PLM) via enterprise bus.

Learn more about Smart Contracts

Smart Teams — Team Management

Relevant Business Objectives

  • Make work plans of a department involved in many projects
  • Form teams within a department efficiently, considering the specific character of project tasks and competencies of executives
  • Run several projects by one department simultaneously
  • Plan project work of department executives
  • Take into account operational work of department executives
  • Take into account working hours of department executives
  • Develop competencies of specialists – include education plan of an employee in the project work plan
  • Keep team work plan relevant – show plan and fact
  • Forecast development of situation and risks and make corrective decisions in advance
  • Take into account results of work of project executives
  • Assess quality of executives’ results
  • Assess efficiency of employees
  • Accumulate experience and results of employees’ work and use it further in new projects.

    System Users

    The system will be an effective assistant for managers and employees of thematic departments, managers of project offices, projects and project teams as well as domain experts and HR-specialists.

    Functionality

    • Maintaining knowledge base of typical project tasks and ability of further use of developed patterns
    • Forming teams for execution of thematic tasks, taking into account specialists’ qualifications, availability of executives and time and resource limitations
    • Developing plans of teams for execution of a number of projects simultaneously
    • Decision-making support when forming team tasks – search for typical works in knowledge base, labor intensity estimation, and selection of similar results
    • Master scheduling of team works for a long period of time taking into account planning strategy, preferences and restrictions on tasks and resources
    • Planning team work on every task for the next stage, taking into account parameters and interconnections between tasks as well as availability of executives
    • Forecasting time for work execution based on facts and unforeseen events
    • Interaction with executives for coordination and specification of deadlines and labor intensity of tasks
    • Analysis of load and efficiency of employees
    • Automatic detection of problem situations and risks
    • Monitoring and control of task execution process with possibility of forming various reports and diagrams
    • Taking into account all project and operation work of teams and executives
    • Taking into account results and quality of work performed by executives
    • Taking into account time spent in fact by project executives
    • Notification of users about current events and problems.

Teams - раб.место рук.

Workstation of a team manager

Teams - раб.место исполнителя

Workstation of a worker

Results of System Implementation

The system is used in Rocket & Space Corporation “Energia” for management of thematic departments’ work. The system was adjusted in the department of designing advanced manned space complexes and systems, which has more than 150 employees. The system has enabled managers to plan work of their teams efficiently and assess results and quality of their performance.

System Architecture

The system has a distributed multi-tier architecture which can provide performance, scaling, and fault tolerance.

 

Teams -архитектура

Workstations are available via a thick client which gives managers a set of tools for team management. For executives a thin client is available via a web browser.

Application server can work on OS Windows; for data storage free data base SQL Server is used.

The system can be integrated with corporate enterprise resource planning systems (ERP) and systems of product lifecycle management (PLM) via enterprise bus.

Learn more about Smart Teams

Smart Tasks — Task Management

Relevant Business Objectives

  • Accomplish a multitude of complex projects under limited resources, funds and time
  • Define task structure and expected results of a project which involves a lot of internal and external executive.
  • Estimate the range and competencies of resources for solving project tasks
  • Allocate resources between projects efficiently for completion of the plan
  • Plan project tasks for executives taking into account their structure and interconnections
  • Keep plans relevant by assigning and analyzing facts of task execution
  • Forecast situation development and risks in order to make corrective decisions in time
  • Assess efficiency of using resources in the project
  • Achieve project aims in spite of deviations
  • Compare plan and fact of project execution and indicate discrepancies
  • Accumulate experience of project execution and use it in new projects.

System Users

The system can be used by the following categories of managers and specialists:

  • top managers
  • project managers
  • project team and department managers
  • executives
  • experts
  • economists and financiers
  • employees of other departments.

Functionality

  • Formation of a work program for projects and resource allocation
  • End-to-end multi-level planning of tasks according to projects
  • Coordination of deadlines for tasks with each of the participants
  • Planning of labor, financial, material and other resources for project execution
  • Formation of project teams depending on tasks and resource restrictions
  • Planning project tasks, both strategic and operational
  • Adjusting of planning parameters – strategies, priorities, preferences, restrictions
  • Calculation of planned, actual and forecast cost of project execution
  • Calculation of load and analysis of resource use efficiency of a project
  • Taking into account  factors of work execution and used resources
  • Forecasting deadlines of work execution based on facts
  • Monitoring and control of the process and indices of a project
  • Detection of problem situations and risks of task failure of projects.

Tasks

Results of System Implementation

The system is being tested in Rocket & Space Corporation “Energia” for project management. Now it is adjusted for projects of International Space Station (ISS) operation control, which consist of more than 3500 interconnected subprojects involving more than 700 employees and 300 companies. The system enables top management and project managers to get a transparent and controlled plan of project implementation as well as forecast and mitigate risks in advance.

System Architecture

The system has a distributed multi-tier architecture which provides system performance, scaling, and fault tolerance.

 

Tasks - архитектура

Workstations are available via a thin client which does not require installation on computer and can be launched via web-browser, including mobile devices.

Application server can work on OS Windows and Linux; for data storage free data bases PostgresSQL and MonogDB are used.

The system can be integrated with corporate enterprise resource planning systems (ERP) and systems of product lifecycle management (PLM) via enterprise bus.

Learn more about Smart Tasks